PediatricTherapy Plus

The comprehensive and affordable EMR and practice management software solution for therapy practices

Administrative Workflow

Scheduling

• Ability to schedule for multiple providers and locations
• Group scheduling and tracking
• Copayment “prompts” when patients check in
• Automated appointment call reminder capabilities
• Insurance authorization alerts at check-in

Program Tracking and Oversight

• Day care billing and attendance tracking
• School-based therapy billing and attendance tracking
• Vocational program tracking
• Medications and prescription drug tracking

Built-in Integrity Checks

• Verifies if clients’ medical records from referring and participating providers are on site or in the system
• Checks that all required procedures have been completed and documented
• Ensures that all needed tests have been completed, that the results are posted and the information in the system is up-to-date
• Procedural follow-up tasks can be assigned to individuals or groups

Efficiency Tools

• Group service tickets for more efficient billing and clinical note generation
• Email or fax letters to referring and participating providers from the syst
• Scan current patient documents and charts into the system
• “Transparent” yet secure system provides HIPAA compliant access to patient information to authorized personnel
• Outside providers can quickly document patient encounters while enjoying “real-time response” with only dial-up or wireless card connectivity
• Patient portal capabilities – patients or guardians can pre-register online and communicate with the office regarding treatment

Clinical Workflow

Pediatric Clinical Documentation

• Templates for PT/OT/SLP and Nutrition
• Integrated “early intervention” documentation
• Pediatric evaluations including: Torticollis, positioning, mobility, neonatal, sensory, and neurological templates
• Detailed treatment plans
• Supports long term rehabilitation where assessments and related documentation are tracked yearly
• Quarterly and annual progress reports
• Service Line Indicator (SLI) reporting capabilities

Clinical Documentation Features

• “Blend” your own clinical documentation workflows into the program’s comprehensive templates
• Dictation capabilities built into the system—also compatible with Dragon Naturally Speaking® and other voice recognition software programs
• Outcomes reporting

Client, Group, and Provider Workflows

• Client or group workflows easily defined
• Client Dashboards display all pertinent client information on a single screen
• Providers can have customizable, time-saving dashboards that show daily appointments, tasks, clinical notes to be completed, active case load, patient visit history and more

Customized Workflows for All Staff (including administration

• The functional steps of each employee’s role can be precisely configured
• Separate and distinct workflows for PTs, OTs, and SLP therapists can be defined
• Procedural follow-up tasks can be assigned to individuals or gro
• Administrative staff workflows can also be set
• Follow up reminders to ensure task completion
• Detailed employee efficiency reports

Revenue Cycle Management

Insurance & Authorization Management

• Multiple payers can be associated with each patient record
• Tracking of authorized visits and dollar amount limits
• Automated electronic insurance eligibility verification

Billing & Collections

• Electronic billing of primary and secondary insurance
• Auto-posting of insurance remittance payments (EOB)
• Built in “collection worksheet” to track collection efforts
• Collection follow-up notes can be “attached” to specific claims
• Extensive management reports to track collection efficiency
• Vocational program, day care, and school-based therapy billing

Financial & Organizational Reporting

• Financial analysis by location, department, providers, program, referral source and more
• Over 150 “out of the box” financial analysis rep
• Not-for-profit organization report generation including socioeconomic statistical reports
• Customizable financial and organization management reports
• All report data exportable to Excel®
• Extensive referral source tracking reports
• HL7 interface with existing hospital systems for easy integration into your operation
• Referral Source Portal – referring providers can access information about their patients and their treatment progress

Clinical EMR templates specifically designed for pediatric/adult long term therapy practices

No other software solution in the market matches the clinical EMR documentation depth of PediatricTherapy Plus. Your providers can quickly document care and track the progress of their patients with our comprehensive “out of the box” templates for PT, OT, SLP, and Nutrition. The program even provides “early intervention” documentation and complete Pediatric Evaluations.

Complete configurability to each practice

We recognize that most practices have unique clinical documentation needs. Consequently, the program is designed to be utterly configurable to the particular nuances of your organization. PediatricTherapy Plus employs a “rules based” scripting protocol that enables us to provide our customers with unlimited options in terms of screens, fields, automated alerts and reports.

Unsurpassed experience in the market

PediatricTherapy Plus was developed by Raintree Systems, a company that has been providing innovative and state of the art software solutions to healthcare organizations since 1983. The majority of the over 2,000 clinics employing Raintree Systems’ solutions are in the rehab and therapy market. You benefit from the breadth of features and flexibility that have been built into the software solution to accommodate the diverse needs of our customers.

Unrivalled implementation experience

At Raintree Systems we understand the apprehension everyone feels when the time comes to implement new practice management software. As a result, we’ve developed a systematic method that ensures everyone gets the training they need. Each Raintree installation is headed by a Project Manager who is backed by capable technical support people and knowledgeable trainers. You and your management team will receive a weekly Milestone Summary that will keep you abreast of all aspects of the implementation. You can feel confident that you’ll be in good hands from start to finish.

The PediatricTherapy Plus Value Proposition

Economical Multi-site Integration

If your operation has more than one location, or if your providers care for patients in a school setting or home setting, PediatricTherapy Plus is an especially good value. The program operates with an “ultra-thin” client server application. This feature means that clinics with multiple sites can connect them without the need of Citrix or Terminal Services—dramatically lowering an organization’s IT infrastructure costs. The PediatricTherapy Plus technology also means that providers can connect to the system anywhere there is internet access. In addition, “outside” providers may have HIPPA-remote access with even “dial up” connectivity speeds. For those organizations who want to minimize their IT hardware investment, we offer a low-cost hosting option.

Dramatic Staff Efficiency Gains

PediatricTherapy Plus enables organizations to sharply improve employee efficiency. This often leads to substantial improvements in their “bottom line.” Individualized workflows can be made for each staff member ensuring all necessary tasks are completed. Tasks can even be forwarded to others when staff members go on vacation. Insurance eligibility checking can now be automated. The system can also be set up to automatically call clients to remind them of the upcoming appointments. Typically, “no show” rates drop by 50% when this feature is employed—minimizing lost revenue.

A “Future Proof” Solution

PediatricTherapy Plus is a practice management solution built to accommodate current and future software requirements. A PediatricTherapy Plus customer service agreement entitles our clients to not only updates, but also major upgrades to the program. Quite simply, it is the last practice management solution your practice will ever need.